Privacy

Privacy Policy

Last updated: [date]. This text is a template and should be reviewed by a legal professional before publication.

1. Who we are

[NEXORA company legal name], [address] (“NEXORA”, “we”). Contact: [privacy@your-domain.com].

2. Information we collect

  • Company contact forms: name, company, email, phone, country, company size, hiring needs and your message.
  • Candidate applications: name, email, phone, nationality, place of residence, field, years of experience, Japanese level, CV link, CV file and your message.
  • Website usage data via cookies (Google Analytics), if enabled.

3. How we use it

  • To reply to enquiries and prepare quotations.
  • To introduce candidates to employers and support the hiring process, only with the candidate's consent for each introduction.
  • To improve our website and services.

4. Where your data is processed

Form submissions are delivered to our internal team through Telegram (Telegram Messenger Inc.), whose servers may be located outside your country, including outside Japan and Vietnam. By submitting a form you consent to this transfer. Access is limited to authorized NEXORA staff.

5. Sharing

We do not sell personal data. We share candidate information with prospective employers only with consent, and with service providers (e.g. administrative scriveners for visa procedures) only as needed to provide our services.

6. Retention

We keep enquiry data for [24] months and candidate data for [36] months after the last contact, unless you ask us to delete it earlier.

7. Your rights

You may request access to, correction of, or deletion of your personal data, or withdraw consent, by contacting [privacy@your-domain.com]. We will respond within a reasonable period in accordance with applicable law (including Japan's Act on the Protection of Personal Information and Vietnam's Decree 13/2023 and applicable personal data protection law).

8. Security

We apply reasonable organizational and technical measures to protect personal data against loss, misuse and unauthorized access.

9. Changes

We may update this policy. The latest version is always published on this page.